Project Access & Overrides
Project membership controls which projects a user can see. A Project Role Override lets you give a user a different set of permissions in one specific project, without changing their workspace-wide Global Role.
Project membership
Access to a project is separate from a user's workspace role. A user can be a member of the workspace but not have access to any projects until they are explicitly added.
Project membership is managed from within the project: Project → Members. You can add individual users or entire Access Groups.
Membership is binary — a user either has access to a project or they don't. What they can do once inside is determined by their Global Role (or a Project Role Override if one is set).
Project Role Overrides
By default, a user's Global Role applies in every project they are a member of. A Project Role Override replaces that role for one specific project only.
| Situation | Role used inside this project |
|---|---|
| No override set | User's Global Role |
| Override set | The override role |
| Override cleared (removed) | Falls back to Global Role |
How to set a Project Role Override
- Open the project and go to Members.
- Find the user whose role you want to override.
- Click the role dropdown next to their name and select the role to use for this project.
- The change takes effect immediately — the user's effective role in this project is now the override role.
"How do I give someone access to only one project with limited permissions?" Add them to that specific project only (do not add them to any other projects). Then set a Project Role Override in that project's Members view to a role with the permissions you want them to have. They will have no access to other projects, and will use the override role in this one. Their Global Role still applies everywhere else — but since they are not a member of other projects, it has no effect there.
Overrides and Global Role changes
If you change a user's Global Role (in Admin → Users), the change applies to all their projects except those where a Project Role Override is set. Overridden projects are not affected by Global Role changes.
To remove an override and return a user to their Global Role in a project, go to Project → Members, find the user, and clear their project role.